Role: Executive Assistant/PA (AA/EE)

Location: Cape Town CBD (Office Bound). Will consider candidates outside of CPT, Ideally Cape Town or JHB based.

Salary: Highly Negotiable & Based on Experience & Qualifications

Leading International Travel /Tourism company are actively recruiting for an Executive PA reporting into the CEO and Executive Team Members. This position requires a highly organised, professional Executive PA with exceptional communication skills both written and spoken.

Responsible for managing the CEO’s extremely busy schedule, calendar, travel itinerary.

Liaison with clients, arrange meetings, assist on various projects. Provide effective, proactive, and professional administrative & secretarial support to the CEO and Executive Members. Including full Secretarial services, PA services and Travel arrangements.

KEY DELIVERABLES:

• Managing calendars and schedules, ensuring there are no conflicts.
• Answering & screening calls
• Organising travel arrangements and logistics, including flights, accommodation as well as preparing itineraries
• Handling correspondence and overall administrative support
• Coordinating meetings; arranging and managing of Executive conferences
• General administrative functions i.e., document preparation, facilitating the signing of resolutions, on request.
• Coordinating property and office repairs and maintenance
• Management of parking area including the facilitation of the signing of leases
• Serving as liaison between executives and leadership teams through email, phone and in-person interactions
• Maintaining and organising confidential documents and records
• Management of cleaning staff and receptionist in the Cape Town office
• Assist with the organisation of mentorship programme.
• Assist in preparing corporate social responsibility programme.
• Submission of contractor invoices for approval and payment
• Assist in the planning and execution of office renovations required by the tenants from time to time.
• Handling requests and queries appropriately
• Sourcing of office supplies
• Produce presentations when required.
• Handle monthly invoicing for leased property.
• Provide support and coordination of personal matters.

ROLE REQUIREMENTS:

• Minimum 5 + years exp. as Executive Assistant/ PA
• Tertiary Qualification Advantageous (Attach with your CV)
• Advanced organisational skills to manage time, coordinate calendars, prioritise tasks.
• Excellent verbal and written communication skills (English)
• Proficiency in MS Office; Ability to multi-task
• Ability to be discrete to safeguard sensitive or confidential information.
• Technical calendar management skills
• Ensuring accuracy and thoroughness in all tasks

Please email your CV and qualifications to natalie@careerdynamics.co.za and/or astridr@careerdynamics.co.za

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